Small Meeting Rooms: Big AV Impact on a Small Budget
In recent years, businesses have had to adapt quickly to stay competitive. In fact, 29% of companies report that their biggest challenge affecting turnover is economic uncertainty. This has meant that budgeting and forecasting have become a key strategy for most businesses.
As a result, some businesses may have put their meeting spaces on the back burner, thinking that audio visual (AV) technology is out of budget or that their space is too small for the equipment.
However, the right AV solution can turn any small meeting room into a hub for collaboration and productivity, which could aid profits in the long run, making AV a good investment.
In this blog, we’ll explore why small meeting rooms deserve smart AV and how the right AV solution can have a high impact even on a small budget.
Great AV is the foundation of a successful meeting, especially hybrid ones.
The AV Challenges Unique to Small Meeting Rooms
Before we dive into the different AV solutions for small meeting rooms, it’s important to identify what potential challenges your meeting room could have.
For example, is there limited space for screens, speakers, and cabling? Or maybe the acoustics are off, and there are visibility issues when using webcams?
Hybrid meetings have become the norm and are now an essential part of any modern office or business space. So, addressing these challenges isn’t optional; it’s a requirement.
What Makes an AV Solution High Impact on a Small Budget?
But how can AV be impactful on a small budget? Well, as AV experts with over 14 years of experience, we’d recommend prioritising the essentials, such as:
Audio clarity
Camera quality
User-friendliness
When you’re on a budget, there’s no need for flashy features and over-specification; reliability and functionality are the most important features, especially in a small meeting room.
The right AV solution can turn any small meeting room into a hub for collaboration and productivity.
Best AV Systems for Small Meeting Rooms
Effective Cameras & Microphones
Great AV is the foundation of a successful meeting, especially hybrid ones. That’s why utilising a high-quality meeting room camera or pan-tilt-zoom (PTZ) system is highly recommended for a small meeting room.
These cameras provide a wide field view, flexible framing, and auto tracking for dynamic meetings.
Ceiling microphones are also useful tools for small meeting rooms. Not only are they compact, but they’re also in the perfect position to capture all voices clearly without cluttering the space. Utilising permanently installed microphone solutions ensures a reliable, consistent listening experience on the call's far end.
Wireless Presenting Systems
When you’re trying to run a meeting or give a presentation, you don’t want remembering to bring specific cables to be on your mind.
And with most colleagues and business partners often working from different devices, it can be awkward trying to connect to screens or systems quickly with so many adaptors and wires.
That’s why wireless systems are crucial, not only in small meeting rooms, but in every meeting space, to ensure smooth and effective operations and communication.
We work with systems such as Clickshare, Airtame, and MAGO, as well as solutions from budget-friendly Yealink and Blustream, which make presenting from any room quick and easy.
Professional Visuals
Whether you have virtual or in-person meeting attendees, it’s important to have clear visuals to boost engagement. There’s a common misconception that you need a giant screen to make a big impact, but that’s simply not true!
Interactive flat panel (IFP) touch screen displays don’t need to be large to facilitate collaboration, providing a space for annotations in an easy-to-use format.
While projectors and screens are fantastic options, they allow for flexible layouts and larger groups while ensuring everyone in the room can see and get involved.
Scalable AV Solutions That Grow With Your Business
The best thing about these AV solutions for small meeting rooms is that you’re not compromising on quality. By starting small, you’re maximising your budget’s potential and leaving room to upgrade in the future, avoiding expensive re-installation costs.
As a result, this saves your business time and money, as working with a professional AV installer will help to not only design and install these solutions, but they can also maintain equipment and train staff on how to use them.
This creates long-term value for your small meeting room, ensuring collaboration and productivity are always a priority.
Working with a professional AV installer creates long-term value for your small meeting room.
Small Rooms, Smart AV Decisions with Spartan AV
We hope you found this blog useful and have some ideas on how to make your small meeting room’s AV system more impactful on a budget.
If you’d like to find out more about how we can help you implement AV systems into your meeting room, we’d love to hear from you.
Get in touch with the team on 02920 481797 or at quotes@spartanaudio.co.uk to start your AV upgrade journey today.
